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Payments can be applied to one or more orders for full or partial amounts. A deposit on invoice (down payment on an unposted invoice) is processed like a regular payment but DocketManager can tell the difference when applying GL accounts.


Adding a Payment

Step     Action 

  1.       Select {New} under Payments. A New Payment page will open.



  2.      Complete the fields.


Field

Description

Deposit Code

Select a Deposit Code from the drop-down menu, if applicable.

Created By
Select an option from the drop-down menu, if applicable.

Customer
Select a Customer from the drop-down menu.

Type
Select a payment Type from the drop-down menu.
Reference Number
Enter a Reference Number, if applicable.
Date
Default Date will be set to the current date. To modify Date, click the date field to pull-up the calendar drop-down.

Amount
Enter a value for the payment Amount.

  

  3.       The option to select Orders with Balances or Orders included in Payment 

            will become available once a Customer has been selected. Check boxes on the 

             left-hand side to select Orders the payment should be applied to.



  4.      Select {Pay} and then select a payment option from the drop-down.

  5.      A results window will pop-up to confirm the payments

           saved successfully.


Editing a Payment

Step     Action 

  1.      Hover mouse over the name of payment to be edited. A pencil icon will appear

           on the right-hand side of the name. Select the pencil icon.



 

           The Payment edit page will open.


  3.       Make required changes.  

  4.       Select {Save}. A results window will pop-up to confirm the payment

            has been saved.


Deleting Payments

Step     Action

  1.      Select entries under Payments to be deleted by checking boxes on 

           the left-hand side.  All entries can be deleted by checking box to left 

           of {New} under Payments.  


 

  2.      Select {Delete}. A window will pop-up to confirm selected items to be deleted.

  3.      Select {OK} to delete selected items. A results window will pop-up to indicate

           the selected payments have been deleted.


Generating a Deposit Ticket

Step     Action

  1.      From the selected Deposits edit view page, select {Deposit Ticket} under the 

            Payments section. 



          A new tab will open showing the Deposit Ticket.