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Closeouts are snapshots of GL account values for a certain time period. These values, when balanced, can be entered into an accounting program manually or through a .txt file import.


Creating a New Closeout

  • Navigate to Accounting > Closeouts.
  • Click on New.
  • Choose an End Date.
  • Enter optional Notes.


Closeout Error

Untracked Revenues in DocketManager will cause the closeout to error. To fix this problem navigate to Accounting > GL Account Breakdown and follow the steps in this article - Untracked Items

Closeout Data Breakdown


Actions

The Actions menu provides access to the following data:


Accounting Links

.iif file export that can be imported into QuickBooks to fill in GL Account values.


Sales Report

.csv or .pdf file export containing the following column headers:

  • Invoice Number
  • Invoice Date 
  • Customer Name
  • Customer Number
  • Sales Rep
  • Receiver
  • PO Number
  • Order Date
  • Order name
  • Subtotal
  • Shipping
  • Postage
  • Tax
  • Total


Detailed Tax Report

.csv file export containing the following column headers:

  • Order Number
  • Invoice Date
  • Customer Name
  • Customer Number
  • Order Date
  • Subtotal
  • Shipping
  • Postage
  • Pretax
  • Taxable Total
  • Tax Rate Name
  • Tax Rate
  • Tax Amount
  • Total


Tax Report

.csv file export containing the following column headers:

  • Order Count
  • Tax Name
  • Rate Amount
  • Total Tax
  • Total Price
  • Taxable Amount


Detailed Cash Basis Tax Report

.csv file export containing the following column headers:

  • Order Number
  • Payment Date
  • Customer Name
  • Customer Number
  • Order Date
  • Subtotal
  • Shipping
  • Postage
  • Pretax
  • Taxable Total
  • Tax Rate Name
  • Tax Rate
  • Tax Amount
  • Total

Revenue Breakdown

An onscreen breakdown of Revenues specific to the Closeout period.

GL Account Breakdown

An onscreen breakdown of your General Ledger Account debits and credits specific to the Closeout period.