Integrations - Hot Folders


Overview

Hot Folders are directories that are setup for each Press to send artwork files to as Orders are placed.


Note: Hotfolder system only supports FTP connections. If you have a server with drop-box running, an FTP account can be setup to connect to the server’s drop-box folder. This effectively allows you to upload to drop-box using Hot-folder integration.


Adding Hot Folders


Step    Action

  1.      Select {Settings} and then select {Integrations} under Admin

           Select {Remote Connections} on the right-hand side to auto-scroll to remote connections 

           section.  

         

   2.        Select {Add Connection}. The Hot Folders section will expand.


   3.        Complete the fields.


Fields

Description

FTP Credentials

FTP Credentials (Server, Port, Username and Password)

Note: The FTP should be explicit to the Hot Folders, but if it is universal than we will need the directory path. 

Path (Optional)

Enter a specific directory Path for each press.


   

    4.        Select {Save}. A pop-up results window will confirm Remote Connection saved. 

    5       Select X to close pop-up window. 


Once Hot Folders have been set up under integrations, you then add them to the presses you want to use them on.


Tip: There are multiples ways to setup folders for a press. 

  • You can just have one folder that all files for all presses go into. You set the same directory for each press.
  • In your main directory, you can have a folder for each press so their own files go into their own folders. On each press you would enter the path to each press folder.
  • If you have a press called digital and one offset but there are really 2 machines for each, you'll want to pick the folder you want per job. In this case, you'll set it up like above, where each press has its own folder but in those folders you'll have sub-folders. 


Once Hot folders are all set up you will get a hot folder button on the file table to drop files in the hot-folder.


To add Hot Folder to an Existing Press


Step      Action

  1.        Select {Settings} and then select Press under {Dockets}.

  2.        Hover mouse over name of Press to be edited and select the pencil icon that appears.

  3.        Toggle Hot Folder Enabled switch to {Yes}. The Hot Folder Directory field will appear 

             once Hot Folders have been enabled.

  4.        Enter path for Hot Folder Directory and select {Test Connection}. A pop-up results 

             window will confirm Remote Connection saved.


             Note: If a press has sub-folders (ie. The route path for the Press is Digital Color and that 

             folder then has sub-folders for Business Cards and Other), the route directory should be 

             for the press folder containing the sub-folders.


  5.       Select {Save}.

  6.       Select X to close pop-up window. 


Orders on A Press with HotFolders


When HotFolders have been enabled on a Press, any orders setup on that that press will have Hot-folders on the press tab.


Hot-folder with Sub-Directories
Hot-folder without Sub-Directories
If the Press was setup on a path with sub-directories, the Hot-folder option will appear with a drop-down on the Press tab. This allows Sub-Directories for that Press to be selected.




If the Press was setup on a path with a single directory, the Hot-folder option will appear on the Press tab as an unchangeable field, with a '/' and no drop-down option.