PO - Stocks


Before stock can be added, a purchase order (PO) must first be created. (See PO-Creating a Purchase Order)


Adding Stocks to a PO - Per Stock

Step     Action  

  1.       Select {Add} under Stocks then select {Add Per Stock} from the drop-down. An Add Stocks modal will open.


  2.        Select stock by checking boxes on the left-hand side. Check box above 

             Stock column to select all stocks. 

  3.        Select {Add}. The added stock will now appear under Stocks section.

Adding Stocks to a PO - Per Item

Step     Action  

  1.       Select {Add} under Stocks then select {Add Per Item} from the drop-down. An Add to PO modal will open.


  2.        Select stock by checking boxes on the left-hand side. Check box above 

             Item Number column to select all items. 

  3.        Select {Add}. The added stock will now appear under Stocks section. Selecting the + icon 

             will expand to show details for the item for which the stock was added, including the 

             reservation quantity.


Once the supplies have been added, the purchase order can be printed or emailed. (For more information, see PO - Emailing and Printing a PO). Emailing the PO will automatically update the PO status to Sent.


Receiving Stocks

Step     Action

  1.       Select {Received} under Stocks. A New Received Record modal window will open.


  2.       Enter value for each Received Record.

  3.       Select {Save}. 


Editing Stocks

Step     Action       

  1.       Hover mouse over Stock entry to be edited and select the pencil icon that appears on 

            the right-hand side of the entry. An Edit Stock modal window will open.   

  2.       Make the required changes.      

  3.       Select {Add}.


Deleting Stocks

Step     Action

  1.       Select entries under Stock to be removed by checking boxes on the left-hand side. 

            All entries can be removed by checking box to left of {Add} under Stock

            Note: Stock can only be deleted if items have not been received.


  2.       Select {Delete}. A window will pop-up to confirm selected items to be deleted.

  3.       Select {OK} to delete selected items. A results window will pop-up to indicate the

            selected PO Items have been successfully deleted.