Timers can be applied to items and products to help track cost and charge clients for time spent in production of the item. This time can be related to graphics, press, finishing, etc.



Timer Rates

Before a timer can be applied to an item/product, timer rates must first be setup.  


The timer rate calculation will be based on the cost, price, minimum time, and minimum type.

  • The Cost can be your employee's wage or the burden rate. 
  • The Price is the hourly rate you would like charged. 
  • The Minimum Time is the minimum time to be charged. 
  • The Minimum Type dictates whether you would like the Minimum Time charged per timer or per record.


The timer rate will keep a timer record but it will not charge for this on the item if Override Cost and Override Price are set to No.


If Override Cost and Override Price are set to Yes, the timer's cost and price will be calculated into the pricing of the item.


The timer rate can also be set as Taxable and Commissionable,


These options can be set to YES on the timer rate itself or toggled to YES when the timer is used on the order item level.


For more information, see Timers - Creating a New Timer Rate.



Once Timer Rates have been created, they can be applied on items.


To Add a Timer to an Item:

Step    Action

  1.       On the Item view page, select {New} under Timers. A New Timer modal window will open.

  2.      Complete the applicable fields.

FieldDescription
NameEnter timer Name.
RateSelect a Rate  from the drop-down menu. The field values will adjust based on what has been setup on the selected Rate. These values can still be overridden on the item level as needed.

Note: Graphic Timers can be billed as estimated or actual time. For more information, see Estimated Graphic Time vs. Graphics Timer Rate section below.
ItemThis should prefill based on the item the timer is being added too. 
Cost OverrideToggle to Yes to override cost.
Price OverrideToggle to Yes to override price.


 3.   Enter a timer record using Quick Add or {Save and Start}. 


For more information on adding timers to items, see General-Timers.


Estimated Graphic Time vs. Graphics Timer Rate 


Graphics time can be calculated as estimated or actual time. This allows for an estimated graphics time to be charged when quoting an item but an actual graphics time to be charged on the order item. 


Estimated Graphics Time

On the Item view page, enable Edit Mode and complete the applicable fields on the Graphics tab.

FieldDescription
Estimated TimeEnter an Estimated Time (Hours and Minutes).
Bill Estimated Graphic TimeToggle switch to Yes.
Graphic RatesSelect a Graphics Rate option from the drop-down menu.

To add, edit, or delete Graphic Rates. (See Timer - Rates)
Graphic DiscountEnter a value for the Graphic Discount percentage.

 2.      Select {Save}.


This will allow an estimated graphics time to be calculated into the item price.

Actual Graphics Time

Any Graphics timers added to the item will be calculated into the item price if Bill Estimated Graphics Time toggle is set to No


To Switch Bill Estimated Graphic Time to No:

Step    Action

  1.      On the Item view page, enable Edit Mode and select the Graphics tab.

  2.      Toggle Bill Estimated Graphic Time switch to No.

  3.      Select {Save}.


This will allow the actual graphics timers to be calculated into the item price.